Commlist guidelines

Objectives

The Commlist is a free (academic) information service to the academic community, and is organised on a voluntary basis. All are welcome to subscribe to this information resource (or not). Its exclusive objective is to disseminate academic information on communication and media studies related conferences, vacancies, and publications.

Posting on the Commlist

Please note that reading-the-guidelines help is not provided. There is also no confirmation email.

Beforehand

  • Before sending a posting request, please make sure to check that your posting has not been posted before, by checking the mailing list archive.
  • If you are unsure about the style / format to be used for the posting, also check the mailing list archive for examples.

Where to send it to?

  • Information can be posted on the Commlist by sending it to the list manager, Nico Carpentier at nico.carpentier[at]commlist[dot]org. Delays of several days may occur, as postings have to be approved by the list manager (in order to check whether they are in line with the objectives of the mailing list, and the list's guidelines).

What can be posted?

  • Postings need to be aligned with the objective of the emailing list, as outlined above: communication and media studies related conferences, vacancies, and publications.
  • Postings related to interdisciplinary activities are appreciated, as long as it is explicitly made clear, in the posting itself, that Communication and Media Studies scholars are welcome.
  • The working language of the Commlist is English. Bi- or multilangual messages are of course welcome, as long as there is a full English version included.
  • In order to avoid too much traffic on the mailing list, only two messages on the same event, vacancy or publication are allowed. These two messages should be different.
  • For conferences and workshops: To be posted on the list, events should have a duration of at least one full day. Event series can be posted, as long as they add up to a day or more.
  • For calls for papers: Always add a sentence to the call making it clear that no payment from the authors will be required.
  • For vacancies: Only information about non-exploitative positions can be posted. Information about positions without financial remuneration can be posted, but then the non-financial benefits for the workers should be significant.

What to include in a posting request?

  • Always add an introductory note to your posting, requesting for a posting on the Commlist. Distinguish clearly between note and posting; remember that the note note will not be posted, and please make sure that the text of the posting can be used as it is.
  • Make sure the posting itself contains all relevant information. Make full postings, and avoid in particular postings with just one paragraph and a link. If you want to announce your new book or journal issue, add the full table of contents.
  • Always make sure that the message sent is a plain text version, in the body of the email. For a definition, see the Wikipedia entry on plain text. If you want to make sure to send a plain text posting, copy and paste the message in a text editor, and copy it from there into your email.
  • Provide a contact (email) address in the posting itself; keep in mind that footers are often removed from postings.
  • Make sure the content of your posting is entirely correct. A second posting containing a correction of the first will not be allowed.

What NOT to post, and what NOT to include in a posting request?

  • The list focusess on communication and media studies related conferences, vacancies, and publications. Anything else cannot be posted.
  • To reduce traffic and workload, announcements of individual articles or papers will not be posted. HINT: Information about newly published journal issues (including your new article) will be published on the Commlist.
  • For the same reason, information about single lectures, discussion panels or webinars cannot be posted. Event series can be posted, as long as their aggregated duration is a day or more.
  • Attachments cannot be posted. All information should be in the body of the email.
  • Messages with html-formatting, or images cannot be posted.
  • Calls for publications that require authors to pay (e.g., APCs or Article Processing Charges) will not be posted.

A few more things not to do:

  • Avoid using all caps in the subject line of the posting.
  • Avoid postings with too informal language and too promotional language; provide all relevant factual information.
  • Commlist postings do not start with a salutation, and they do not have a signoff.
  • Do not subscribe the email address of the mailing list manager to another mailing list without prior permission.
Keep in mind that the Commlist has an international focus, and is not a substitute for national emailing lists.

Subscribing and Unsubscribing to the List

Please use the (UN)SUBCRIPTION FORM

Because of the aggressive policies of hotmail.com, outlook.com and (windows)live.com, these email addresses will no longer be allowed to subscribe to the Commlist. This also applies to their aliases in other domains but .com (for example hotmail.co.uk and live.cn). If you want to subscribe to the Commlist, you will have to use a different email address.

Please also make sure that your provider has the commlist.org domain whitelisted.

The Commlist is an independent project. For a few years, during the list manager's vice-presidency there, the Commlist was affiliated with the European Communication Research and Education Association (ECREA). Please note that Commlist postings will not reach the entire ECREA membership, although there is some overlap. Being subscribed to the Commlist definitely does not result in ECREA membership.

All information posted on the Commlist, and all requests for postings are public.

The Commlist is a non-commercial project. The information distributed by the Commlist should never be used for commercial purposes, and/or to generate financial benefits, for individuals nor for organisations. This includes the practice of harvesting Commlist posting and then only offering them to paying customers and/or members. In contrast, the circulation of Commlist information in other, non-commercial, environments is very much welcomed. This includes the forwarding of Commlist material to other academic and open access mailing lists.

Subscribing to the Commlist, or requesting a posting on the Commlist, implies agreement with all mailing list guidelines.

Disclaimer

The Commlist host institution and the Commlist manager can never be held accountable for the material that is distributed, or for the consequences its distribution may have. The distribution of postings on the mailing list does not guarantee their accuracy or legitimacy. Subscribers to (and readers of) the mailing list are invited to always doublecheck the information (e.g., with the organisers, or editors).

Mailing List Privacy Notice

By using the Commlist, your personal data (email address) may be used by the list manager to manage your membership, support you in using this mailing list, to identify problems or to make the mailing list better.
If you post messages to this mailing list, be aware that any personal data you share within your email (email address, name and signature information) will be visible to others, also in the mailing list archive.
Your email address will continue to be subscribed to the mailing list until you unsubscribe your email address from the mailing list, or contact the mailing list manager at nico.carpentier[at]commlist[dot]org (please use the unsubscribe option first). Any email messages you post to the mailing list will remain in the mailing list web-accessible archives, until you explicitly ask the list manager (at nico.carpentier[at]commlist[dot]org) to remove these details.
The Commlist does not use cookies, and does not work with so-called "processors" (or third-party vendors that help the so-called "controller" to provide a service).

Conflict resolution and Problem Solving

In case you encounter problems, please contact Commlist's manager Nico Carpentier at nico.carpentier[at]commlist[dot]org. In case you have problems unsubscribing, please first carefully check whether you're trying to unsubscribe the correct email address (=the one you've used to subscribe, and not some variation), as this causes 90% of the unsubscription problems.

Location of Data

The mailing list software, the Commlist website and its mailing list archive are located in Estonia.
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